Equipment reservations

Equipment reservations

Ensure that the equipment used in projects is efficiently used and timely information about reservations is available and achievable

Trail enables planned reservations for equipment for example for future projects. Reserving equipment, registering assets for use and returning assets is easy with Trail. Trail reservation register provides users visibility to asset usage information.

Key functionalities

  • Reserving equipment, registering assets for use, and returning assets
  • Ability to set acceptance condition for delivery of assets
  • Viewing reservation history
  • Visibility to usage rate and possibility to optimize investments based on true needs

With utilizing equipment, there is often a need to reserve certain equipment for some future need. In Trail booking equipment, registering equipment for use and returning equipment is effortless. Users can reserve equipment with either browser or mobile application. Through scanning the asset label, information about usage and returns is accurately booked to the system.

The functionality of asset reservations provides users visibility to free and reserved equipment. It also enables viewing the full usage of all assets. The reservation register is in Trail continuously viewable with timely information.

Reservations may be subject to an acceptance criterion, requiring separate approval for certain reservations before the equipment can be delivered. Such acceptance conditions are possible to configure in Trail.

Trail saves all reservations on the individual asset cards, making the usage history easy to track and reliably documented. If the user forgets to return the reservation on time, the system will remind the user and the responsible persons of the late reservation.

The functionality of asset reservations makes it possible to identify particularly used and in-demand equipment, as well as equipment with less need for reserving. This information enables optimizing equipment investments to true needs.

Trail answers to questions like

  • Is the equipment reservable for a certain time?
  • Has the equipment been returned after reservation?
  • Who has made a reservation for certain equipment?
  • For what purpose is the equipment reserved?
  • How efficiently are the reservable assets being used?

Easy implementation

There are no prerequisites for certain technologies or integrations to start with Trail. Just by following the below steps, you’re ready to get going. And you can count on our support.


Configuring Trail and importing asset data

We offer ready-made templates for the mass importing of equipment data and we assist with the data structure and Trail configuration.


Tagging equipment with RFID/barcode

We help our customers choose the tagging methods and deliver the equipment required to print and read the tags.


Training and supporting the users

We make sure that our customers are familiar with Trail’s features and we support you in applying the best equipment management practices.


More features you might like


Investment planning

Plan smart and efficient equipment investments based on real asset information.

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Maintenance management

Ensure the serviceability of the equipment by planning maintenance measures and documenting operations timely.

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Asset tagging with RFID, NFC or barcode labels

Improve inventory efficiency by tagging and tracking assets.

Learn more