Equipment management system successfully implemented
"The introduction of Trail has clarified our own processes and operating models." Pia Jänkälä, IT Support, Lappia
Lappia Vocational College operates across five locations in Northern Finland, providing education to approximately 4,500 students, supported by a staff of 340. Its operations span 30% of Finland's geographical area.
In addition to offering basic and professional degrees, Lappia provides a wide range of training and services for young people, adults, and businesses.
The school's IT department manages thousands of critical pieces of IT equipment. To maintain a clear overview and simplify equipment loans, Lappia adopted Trail Asset Management.
What changed after the introduction of Trail?
Before the implementation of Trail, item data was very scattered. "There were several different tables, purchase orders, and systems in use. Gathering the overall view of all IT equipment from various sources was a huge challenge" states Pia Jänkälä from Lappia’s IT support.
With Trail, all IT equipment was consolidated into a single register. Now, asset information is easily accessible and can be kept up to date.
"The introduction of Trail Asset Management has streamlined our processes and clarified our operating models. Today, Trail also helps us manage equipment loans, create budgets for future purchases, and maintain inventories," Jänkälä continues.
An intuitive system and proper preparation streamlined the implementation
Lappia's IT team thoroughly prepared for the implementation of Trail, carefully considering the users, items, and categories to be added to the system.
"We limited the item categories in Trail to keep the content more manageable. Additionally, we decided that access rights would be granted only to IT personnel and those managing loans, ensuring that the information in the system remains well-controlled."
Jänkälä emphasized that easy data input was crucial for a smooth implementation. Inventory data can be imported into Trail in Excel format, avoiding time-consuming manual entry.
Trail's user-friendly design further supported the implementation. "As a product, Trail is clear and easy to adopt. We also found the mobile app to be relatively intuitive."
Achieved benefits:
All IT equipment information is centralised in one system
Tracking equipment reservations and loans is simple
Easy way to get a comprehensive view of equipment and its lifecycle
