Effective solution for tracking equipment reservations
Pop & Jazz Conservatory is one of the most revered music schools specialising in rhythm music in Europe.
In many conservatories and music schools, students and staff frequently use the institution's equipment. The Pop & Jazz Conservatoire in Finland is no exception. They offer music education to people of all ages, and students frequently borrow a significant amount of equipment.
For Ossi Pelttari at the Pop & Jazz Conservatoire, managing equipment reservations had become a burden. “It was difficult to keep track of who was using what and whether everything had been returned,” Pelttari explains. Paper lists and Excel sheets did not provide adequate control, and equipment loss was a significant problem.
“We knew that our partner school, Metropolia University of Applied Sciences, was using the Trail equipment management system for their equipment and reservations, and they were very satisfied with it. So, we decided to explore Trail as well,” Pelttari continues. “We have labeled our equipment with Trail asset tags and now have an effective system for managing it.”
“Trail allows us to easily make reservations and scan equipment out on those reservations, giving us better control over our assets,” states Pelttari. “Now that we use Trail, we have a clearer understanding of which equipment people currently have. Equipment loss has decreased, and we spend less time searching for equipment and reservation information. Of course, the system’s benefits depend on how actively people use it,” Pelttari continues. “Trail also provides the Pop & Jazz Conservatoire with better control over equipment maintenance. People now have an easy way to report defects,” Pelttari adds. “And we finally have a clear view of what we actually have and where everything is.”
Achieved benefits:
An improved process for equipment reservations
Decreased equipment loss
An intuitive system and efficiency with having all information available in Trail
A comprehensive view of all equipment and its lifecycle
An easy method for reporting defects allows faster repair times
